Services
Finance and accounting
Finance and accounting is judgment work with a Canadian tax layer on top, and getting the tax layer wrong is not a quality issue but a compliance one. GST, HST and QST are not interchangeable, and a provider who treats Canadian sales tax as a variation on a United States model creates a problem that surfaces at filing. Corpshore Canada delivers finance and accounting operations from Ontario, Quebec and Alberta, covering accounts payable and receivable, reconciliation, GST, HST and QST support and management reporting, with Canadian tax treatment handled correctly by design. The standard we run internally is the standard we show prospective clients, because a finance function that cannot keep its own books clean has no business keeping someone else's. Sensitive judgment stays in Canada, and high volume transaction processing can flex into the network under the same controls.
How the service works
- 1
Process and control assessment
We assess the finance process, the controls around it and the points where errors or delays originate, including the manual reconciliations and workarounds that hide inside a monthly close. We map segregation of duties and the audit evidence each step must leave, so the design strengthens the control environment rather than trading it for a lower rate.
- 2
Transition and month-end capture
We capture the close calendar, the reconciliations, the tax treatments and the reporting each stakeholder relies on, and we build the procedure library during transition. Anything touching the ledger, a tax filing or a management report runs in parallel before cutover so the first close under the new model reconciles cleanly.
- 3
Ramp and reconciliation validation
Teams of one to ten are typically live within 5 to 15 business days of signature, and deployments of 20 to 100 within 3 to 6 weeks. Before carrying the full close, the team validates reconciliations and tax treatment against a known period so accuracy is proven rather than assumed when the real month-end arrives.
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Steady state and close discipline
In steady state the team runs the close on calendar and works to shorten it, removing the reconciliation defects and coding errors that create rework. Accuracy, close timeliness and open items are reported on cadence, and the tax treatment is reviewed as rules change so a filing is never built on a stale assumption.
How we deliver it from Canada
Delivery is from Ontario, Quebec and Alberta, in English and Canadian French as standard, with high volume transaction processing available from the global network under the same controls. Coverage is aligned to your close calendar and payment runs, and teams work in your accounting and ERP systems rather than ours, so the ledger, the audit trail and the reporting stay in one governed place.
Pilot, 3 to 10 seats
A dedicated finance team under a Corpshore team leader, with embedded review and a documented close and control library, sized to prove accuracy on accounts payable, receivable or reconciliation before you scale.
Established, 10 to 30 seats
Multiple teams under team leaders reporting to a finance operations manager, with a named review function, segregation of duties preserved and coverage aligned to the close calendar.
Programme, 30 seats and above
A managed finance programme with an account director, process owners across the record-to-report, procure-to-pay and order-to-cash cycles, and a blended model where high volume transaction work justifies it under one control framework.
Compliance and data handling
Operations comply with PIPEDA by default, with Quebec Law 25 applied to Quebec engagements. GST, HST and QST are handled to their correct Canadian treatment, and segregation of duties and approval controls are preserved so an outsourced finance function does not weaken the control environment. We are not your auditor or tax advisor, and filings and opinions rest with your own accountants. Where any processing is supported from the global network, the cross-border transfer position is documented transparently in line with PIPEDA.
Technology
We work in your accounting and ERP platform and your reporting stack rather than imposing ours, so the ledger and audit trail stay intact. Where reconciliation, invoice capture or expense processing is manual, we bring proven finance automation and integrate it under your governance, keeping approval and review in human hands. Reporting is delivered in your format and to your calendar rather than exported into a separate tool.
How performance is measured
- Reconciliation accuracy and unreconciled items at close
- Close timeliness against the agreed calendar
- Accounts payable and receivable cycle time and ageing
- Invoice and payment exception rate
- Tax treatment accuracy on GST, HST and QST support
- Cost per transaction and cost to serve at the account level
Reporting runs on your close calendar plus weekly operational reviews and a monthly business review, with the analysis prepared by us rather than handed over as raw ledgers. Open items, ageing and exceptions are tracked as standing items, and any change in tax treatment is flagged as it happens so a filing is never built on an assumption that has moved.
Where this applies
Technology and SaaS
Order-to-cash, revenue support and expense processing for subscription businesses, with GST, HST and QST handled correctly across provinces and management reporting delivered to the board calendar.
Energy and natural resources
High volume accounts payable, vendor reconciliation and cost reporting for distributed operations across Alberta and western Canada, with approval controls preserved across sites.
Banking and financial services
Reconciliation, intercompany support and management reporting under a controls posture a finance committee can review, with sensitive judgment kept in Canada.
Pricing and engagement models
Finance and accounting is priced as a dedicated team, a managed service with volume bands, or per transaction where the unit of work is standardised. Dedicated teams suit judgment-heavy close and reporting work; managed service suits variable volume across the month; per-transaction pricing suits high volume payables or receivables, and a blended model keeps judgment and Canadian tax work in Canada while volume flexes into the network.
Frequently asked questions
Do you handle GST, HST and QST correctly?
Yes, Canadian sales tax is handled to its correct treatment by design rather than approximated from a United States model. GST, HST and QST differ by province and by transaction, and getting them wrong surfaces at filing, so tax treatment is documented, reviewed as rules change and validated during transition. We are not your tax advisor, and filings and opinions rest with your own accountants.
How do you preserve financial controls when the work moves out?
Segregation of duties, approval limits and audit evidence are mapped during assessment and preserved in the design, so outsourcing strengthens rather than weakens the control environment. We validate that the controls generate the evidence your auditor expects before carrying a full close, and sensitive judgment stays in Canada under a documented cross-border position for any volume work in the network.
Can you shorten our month-end close?
Usually, yes. We run the close on your calendar first to prove reliability, then work to shorten it by removing the reconciliation defects and coding errors that create rework. Close timeliness and open items are reported each period, so a shorter close is earned through fewer errors rather than by cutting the review that keeps the numbers right.
Where does our financial data sit?
Canadian delivery keeps data in Canada by default, and Quebec engagement data stays in Quebec where Law 25 or your own policy requires it. We work in your accounting and ERP systems so the ledger stays under your control, and where high volume processing is supported from the network the cross-border position is documented transparently in line with PIPEDA before go-live.
How quickly can a finance team be live?
Teams of one to ten are typically live within 5 to 15 business days of signature, and deployments of 20 to 100 within 3 to 6 weeks. Finance transitions are timed around your close, and we validate reconciliations and tax treatment against a known period in parallel before cutover so the first live close reconciles cleanly rather than surfacing surprises.
What does the cost saving look like?
Cost reductions of 40 to 75 percent against equivalent in-house Canadian hiring are typical, and the honest figure depends on the process mix, its sensitivity and the coverage model. The cost calculator on this site makes the employer burden explicit, since CPP, EI, Employer Health Tax and workspace cost are what most buyers underestimate when they price a finance hire.
Build your Canadian team
Tell us the work, the languages and the coverage you need. You will have a considered response within six hours, or book a discovery call now.
Looking for a role rather than a partner? Explore careers at Corpshore Canada